Executive Assistant to CEO (Temporary position)

Welcome to the future of specialty insurance — built on a legacy of success.

Ignyte Insurance launched in April 2025 as a bold, forward-looking specialty insurance platform — but our story began more than 35 years ago. Born from the evolution of NSM Insurance Group following the sale of its U.S. commercial division, Ignyte builds on a proven track record of building and scaling successful insurance programs since 1990.

With $650M+ in premium under management and a global portfolio spanning collector cars, travel medical, international student health, leased equipment and other embedded insurance products, we’ve grown rapidly — tripling in size in recent years and executing more than $4B in transactions across North America, the UK and Europe.

We are relentlessly focused on growth through strategic mergers and acquisitions — while making disciplined investments in cutting-edge technology, data and automation to unlock even greater scale and efficiency. This commitment to innovation and expansion has positioned Ignyte as one of the fastest-growing specialty insurance providers in the industry.

As we continue to scale, we’re seeking top-tier talent to help drive our next phase of acquisitions and growth. Named a Philadelphia Inquirer Top Workplace, Ignyte offers a dynamic, high-energy environment where ambitious professionals can gain unparalleled exposure to M&A transactions, integration strategy and private equity-backed growth initiatives. Whether your expertise lies in underwriting, technology, finance or operations, you’ll play a key role in shaping the future of our platform.

At Ignyte, you won’t just take a job — you’ll take the lead. We surround ourselves with trailblazers — people with a startup mindset, collaborative spirit and hunger to do amazing things. You’ll have the opportunity to carve your own path, make your mark and build something extraordinary.

So why the “Y” in Ignyte? Because we take a different path.

Join us — and ignite your career with a company that’s lighting the way forward for specialty insurance.

As the Executive Assistant to the CEO, you will play a pivotal role in supporting our CEO's daily activities and ensuring their efficiency and productivity both professionally and personally. You will serve as the primary point of contact (both business and personal), managing communication, scheduling, and logistics to enable the CEO to focus on strategic initiatives. Exceptional organizational skills, attention to detail, urgency, discretion, and a proactive approach will be critical in facilitating seamless operations and administrative support at the highest level of the organization.

This role will cover an overlapping maternity leave of executive support team members for the CEO with an opportunity to convert to full-time.

Office requirements for this position include:

On-site Monday – Thursday (8:30 AM – 5:30 PM)

-Must be able to be onsite on Fridays pending the CEO’s schedule and onsite meetings.
-Flexibility and WFH Fridays are provided as schedule(s) allow.
-The summer schedule is to provide additional WFH Mondays between Memorial Day and Labor Day with more consistent WFH Friday opportunities.
Available occasional evenings and weekends for business or personal needs, especially when the CEO is traveling. Company-issued cell phone provided.

• Manage and lead the coordination of the CEO's schedule: Coordinate meetings, appointments, and travel arrangements.
• Provide Personal Assistant support to the CEO; assist with family travel, organize personal events, coordination, & support of personal philanthropic needs, etc.
• Communicate daily in-person or by phone/text/email with the CEO to provide updates and reminders of upcoming meetings or changes. Confirm completed tasks in real-time to the CEO with prompt responses and updates upon request.
• Screen and prioritize emails, phone calls, and other correspondence for the CEO. Respond on behalf of the CEO or intervene to keep items moving forward. Email reviewing and responding is a priority, especially when the CEO is traveling.
• Manage all administrative tasks for the CEO, such as expense reports, sponsorships, payment portals, membership renewals, and other tasks upon request.
• Manage, execute, and oversee the to-do list, personal projects, passion projects, and philanthropic initiatives on behalf of the CEO.
• Organize and schedule internal/external meetings, send reminders, prepare materials & distribute to all parties in advance. Attend meetings, take minutes, draft agendas, & assign action/follow-up items.
• Handle confidential information with discretion and professionalism.
• Assist with special projects, research, and initiatives as assigned by the CEO.
• Manage vendor payments and purchases on behalf of the CEO working with his Finance Manager.
• Work with the EA of the President and EA of the COO as a team to support the overall executive team for planning and communication. Provide coverage for EA’s as needed.
• Provide administrative support to the broader executive team upon request.

• 3+ years of experience in an Administrative or Executive Assistant, Business Administrative support role.
• Bachelor’s Degree preferred.
• Experience booking travel, handling high-volume administrative tasks, and juggling several priorities.
• Proactive and self-motivated. Ability to work independently.
• Ability to thrive in a fast-paced, high-pressure environment.
• Ability to lead and handle tasks without direct authority and oversight.
• Experience in high-level executive support or project management.
• Proven ability to work closely with senior leaders.
• Detail-oriented with excellent organizational skills.
• On-site Monday – Thursday (8:30 AM – 5:30 PM)
  o Must be able to be onsite on Fridays pending the CEO’s schedule and onsite meetings.
  o Flexibility and WFH Fridays are provided as schedule(s) allow.
  o The summer schedule is to provide additional WFH Mondays between Memorial Day and Labor Day with more consistent WFH Friday opportunities.
• Available occasional evenings and weekends for business or personal needs, especially when the CEO traveling. Company-issued cell phone provided.